An out-of-date PSMF is a frequent inspection finding. Treating it as a living document, with clear owners and review triggers, keeps it accurate without a last-minute scramble.
Build a maintenance routine
- Assign an owner for each PSMF section and annex
- Define change triggers such as new partners, systems or products
- Keep a logbook of changes with dates and reasons
- Schedule a full review at least once a year
